HR Documents & Letters
Automate document generation, securely manage employee records, and publish company policies -- all from one centralised document hub.
Everything you need for document management
From offer letters to company policies, manage the complete document lifecycle in one secure place.
Offer & Appointment Letters
Ready-made templates with auto-fill employee data, digital signatures, and one-click PDF generation for fast onboarding.
Employee Document Vault
Upload, verify, and organise personal documents like Aadhaar, PAN, passports, and educational certificates securely.
Company Policies
Publish company policies with version control, track employee acknowledgment, and ensure everyone stays informed.
HR Letter Templates
11+ ready-to-use templates including increment, promotion, relieving, experience, salary certificate, warning, and more.
Generate Letters Instantly
Pick a template, auto-fill employee data, and download a polished PDF in seconds. No more manual letter drafting or formatting headaches.
- Pick a Template - Choose from 11+ pre-built HR letter templates for any occasion
- Auto-Fill Employee Data - Name, designation, department, salary, and dates populate automatically
- Digital Signatures - Add authorised signatory details and e-signatures to every letter
- Download PDF - Generate professional, branded PDFs ready to share or print
Select Template
11+ templatesAuto-Fill
Employee dataE-Sign
Digital signatureDownload PDF
Print-readySecure Document Management
Upload, verify, and track employee documents with expiry alerts and compliance tracking. Everything stored securely in one place.
- Upload & Organise - Employees upload ID proofs, certificates, and personal documents to their profile
- Document Verification - HR verifies uploaded documents and marks them as approved or rejected
- Expiry Alerts - Get notified before documents like passports or visas expire
- Compliance Tracking - Track missing documents and ensure every employee file is complete
Aadhaar Card
VerifiedPAN Card
VerifiedPassport
Expires in 30 daysDegree Certificate
Pending reviewCompany Policy Hub
Publish company policies, track who has read them, and maintain a complete version history. Keep your workforce informed and compliant.
- Publish Policies - Create and publish HR policies, handbooks, and guidelines for all employees
- Track Reads - See which employees have read and acknowledged each policy in real time
- Version History - Maintain a full history of policy updates with timestamps and change logs
- Employee Acknowledgment - Require employees to digitally acknowledge critical policies
Create Policy
Draft and format contentPublish to Team
Target departments or all staffTrack Acknowledgment
Monitor read receiptsVersion Control
Update and archive old versionsWhy teams choose Graciax for document management
Generate Letters in Seconds
No more manual drafting. Pick a template, auto-fill data, and download a professional PDF instantly.
Secure Storage
Employee documents are encrypted and stored securely with role-based access controls.
Expiry Alerts
Never miss a document renewal. Automatic notifications before passports, visas, or IDs expire.
Compliance Ready
Track missing documents, policy acknowledgments, and audit trails to stay compliant at all times.
11+ Letter Templates
Increment, promotion, relieving, experience, salary certificate, warning, and more -- all customisable.
Version Control
Update policies and documents with full version history. Employees always see the latest version.
Ready to streamline HR documents?
Generate letters, manage records, and publish policies effortlessly.
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