Every asset,
accounted for.
Track every laptop, phone, monitor and access card across your team. 13 categories, 4 conditions, 4 statuses — the full asset lifecycle, linked to your employee records.
From purchase to
return & retirement
Stop tracking laptops in spreadsheets. Graciax keeps a single, audited record for every asset across its full lifecycle.
13 Asset Categories
Laptop, desktop, phone, tablet, monitor, headset, access card and more — categorized out of the box.
Assign & Return Workflow
Assign to an employee with assignment date, expected return date, and a return workflow at offboarding.
Condition Tracking
4 condition states (new, good, fair, poor) and 4 status states (available, assigned, maintenance, retired).
Purchase & Cost
Asset tag, brand, model, serial number, purchase date and cost — ready for your CA at year-end.
One registry for every asset.
Every laptop, monitor and access card in one place — with a permanent record from the day it’s bought to the day it’s retired.
- 13 categories pre-loaded — add custom categories as needed
- Asset tag, brand, model, serial number, purchase date & cost
- Search and filter by category, status, condition, assignee
- Activity log captures every state change for full audit
GX-AST-0142 · Laptop · SN C02XK1Assigned
GX-AST-0089 · Mobile · SN F17QW3In repair
GX-AST-0207 · Display · SN CN0H62Available
Assign, return, reassign — all tracked.
From the day an asset is handed over to a new joiner to the day it’s returned at exit, the trail stays intact — including condition on return.
- Assign to employee with start date and expected return date
- Linked to the offboarding checklist — flagged if not returned
- Capture condition on return: new, good, fair, poor
- Reassign to the next employee without losing history
MacBook Pro 14” · Assigned 12 MarAssigned
iPhone 14 · Return due 30 AugDue soon
Returned · Condition: GoodReturned
Always know what’s where.
Available, assigned, maintenance, retired. Four clear states make audits and reconciliation a 10-minute job, not a quarterly fire drill.
- 4 status states: available, assigned, maintenance, retired
- 4 condition states make depreciation conversations easy
- Expected vs actual return-date variance highlighted
- Full activity log per asset — every change captured
Assets accounted for
Benefits that save equipment
- Full audit trail — every assignment, return, and condition change captured automatically.
- Tag + serial tracking — unique asset tag and serial number per item for fool-proof identification.
- Expected vs actual return — variance is surfaced so HR can chase overdue assets before they’re forgotten.
- 4 condition states — plan replacement on data, not guesswork — new, good, fair or poor.
- Maintenance status — mark assets in repair so they’re not reassigned by mistake.
- Linked to offboarding — asset return is a checklist item on every exit — no surprises post-departure.
Works better with the rest
of Graciax HRMS
Asset Management is one of 17 modules — every one connected to the same employee record.
Onboarding & Offboarding
Pre-built checklists (16+ onboarding, 17+ offboarding), exit interviews, F&F settlement, and asset return.
Org Chart & Hierarchy
Visual hierarchy with manager assignments, department distribution, and reporting structure.
Reports & Analytics
16+ ready reports including headcount, attrition, payroll register, EPF, ESI and TDS. Branded HTML & CSV export.
HRMS pricing built around
your headcount & modules.
Every team is different — so we don’t do one-size-fits-all price tags. Tell us your headcount and the modules you need, and we’ll put together a tailored quote. Go live in under a day.
Request a Tailored QuoteReady to find every laptop?
Track every asset across its full lifecycle, linked to the employees who hold them.